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The second of the principles covering information standards, principle 4 covers the accuracy of personal data.
The Data Protection Act imposes obligations on you to ensure the accuracy of the personal data you process. This requirement is closely linked with the requirement under principle 3 that personal data is adequate.
In other circumstances, it will be equally obvious when information does not need to be updated.
Example An individual places a one-off order with an organisation.
To comply with these provisions you should: The Data Protection Act does not define the word “accurate”, but it does say that personal data is inaccurate if it is incorrect or misleading as to any matter of fact.
It will usually be obvious whether information is accurate or not.
Example A mis-diagnosis of a medical condition continues to be held as part of a patient’s medical records even after the diagnosis because it is relevant for the purpose of explaining treatment given to the patient, or to additional health problems.For example, your employee payroll records should be updated when there is a pay rise.Similarly, records should be updated for customers’ changes of address so that goods are delivered to the correct location.However, if it is clear that the journalist is recording rumours, the record is accurate – the journalist is not asserting that the individual was arrested for this offence.Example The Postcode Address File (PAF) contains UK property postal addresses.